image representing all CLAHRC publications by theme

Critical guidance for CLAHRC Oxford funded or supported researchers publishing their work in peer reviewed journals.

There are three main things to consider concerning publications and CLAHRC Oxford:

  1. Your obligation to acknowledge the CLAHRC/NIHR in your publications
  2. You obligation to notify the CLAHRC/NIHR of accepted publications and press releases
  3. The CLAHRC/NIHR Open Access Policy

Use the tabs below for more detail on each. Otherwise, please email nihrclahrc@phc.ox.ac.uk with your questions and we will answer it as best we can, or direct to the correct information/person.

The NIHR requires all publications by CLAHRC supported researchers, not just those projects which are ‘CLAHRC projects’, to include the funding/support acknowledgement.

If you are unsure as to if this applies to you, in the first instance please use the flow chart below, otherwise, please contact the CLAHRC core team (nihrclahrc@phc.ox.ac.uk).

CLAHRC-publications-flow-chart.png

 

(click to view .pdf)

If not included, the NIHR will not count any publication as part of the CLAHRC's outputs – used by the NIHR and Department of Health and Social Care to measure our progress and make future funding decisions – that does not in some way acknowledge us, either as “This study was supported/funded by…” or “X Person receives funding from…”.

The NIHR also reserves the right to take back funding where these obligations have not been met, especially in instances where a new paper has led to publicity.

As such, including this acknowledgement is hugely important.

It’s important to note that the CLAHRC doesn’t want to take credit for a project it hasn’t really been a part of, only that it is acknowledged where it has in some way assisted/contributed something to that work. For example, through funding a portion of your salary. It doesn’t necessarily matter if a project/write up is linked in any way to a specific CLAHRC project/theme or not.

This is so we can demonstrate to the NIHR the whole value of the CLAHRC (not just the value arising from its listed projects).

Wording of acknowledgement and the required disclaimer can be found below:

Funding Statement Support Acknowledgement Person Support Acknowledgement

This research was funded by the National Instituate for Health Research (NIHR) Collaboration for Leadership in Applied Health Research and Care Oxford at Oxford Health NHS Foundation Trust.
The views expressed are those of the author(s) and not necessarily those of the NHS, the NIHR or the Department of Health and Social Care.

This research was supported by the National Institute for Health Research (NIHR) Collaboration for Leadership in Applied Health Research and Care Oxford at Oxford Health NHS Foundation Trust.
The views expressed are those of the author(s) and not necessarily those of the NHS, the NIHR or the Department of Health and Social Care.

[Name] is funded by/receives funding from* the National Institute for Health Research (NIHR) Collaboration for Leadership in Applied Health Research and Care Oxford at Oxford Health NHS Foundation Trust.
The views expressed are those of the author(s) and not necessarily those of the NHS, the NIHR or the Department of Health and Social Care.

 

*Delete as appropriate

Key points:

  • CLAHRc Publications checklist_update.pngCLAHRC Core to be notified and forwarded a copy of accepted publications at least 28 days before publication to pass on to NIHR CCF (preferably on the date they are accepted).
  • CLAHRC Core to be notified and forwarded any press releases at least  14 days before planned issue date  to pass on to NIHR CCF/Department of Health and Social Care.
  • Download the publications checklist here.

Accepted publications

CLAHRC Oxford is contractually obliged to provide a copy of papers/articles acknowledging the CLAHRC to the NIHR Central Commissioning Facility (CCF) 28 days before they are due to be published.

We appreciate that this is not always feasible or possible to give 28 days notice, for example in the case of expedited publications (e.g. The Lancet's fast-track process). However, in such instances the CLAHRC must notify the CCF as soon as this is known.

Please send your draft publications to Karen.morecroft@phc.ox.ac.uk copying in the generic CLAHRC email address nihrclahrc@phc.ox.ac.uk and we will pass them on to NIHR CCF for approval.

Detail to include:

  • Copy of the accepted manuscript
  • Journal name (occasionally this isn't present in the manuscript)
  • Planned publication date if known (otherwise please update us once it is known)
  • Whether or not any publicity is planned (see press releases below)

If you're not sure whether your publication should acknowledge the CLAHRC, as therefore that the CLAHRC should be notified, please see the 'Should I acknowledge the CLAHRC?' tab.

Note: Researchers employed through the University of Oxford are required to deposit accepted manuscripts (final peer-reviewed version) into the ORA repository within three months of acceptance. For details of how to do this, visit: openaccess.ox.ac.uk/home-2/act-onacceptance

Press releases for publications:

Some publications may result in press releases, either from departments, institutions or the journals themselves.

It is imperative that the CLAHRC and the NIHR CCF are notified of the intention to issue a press release.

A draft press release or media materials must be sent to the NIHR CCF at least 14 days before the planned issue date, including any press releases to be issued by the publisher. All embargoes will be respected by the CLAHRC, NIHR and the DH.

Please contact the communications officer (gavin.hubbard@phc.ox.ac.uk) copying in the generic CLAHRC email address nihrclahrc@phc.ox.ac.uk and we will pass them on to NIHR CCF for approval.

Other publicity or media

 In the event that there is any other publicity or media attached to your CLAHRC related work, please let the CLAHRC core team know as soon as possible. 

We may even be able to help, for example by providing media training, support for public engagement events , funding and so on.

IS OPEN ACCESS REQUIRED?

Yes.

The Department of Health and Social Care and the NIHR require that NIHR-funded researchers seek to publish their research outputs in a peer reviewed journal that is compliant with the policy on Open Access (see link below).

HOW TO COMPLY:

Research articles, non-commissioned reviews and final reports/executive summaries to be made available through Europe PMC within 6 months of publication, via Green or Gold OA.

The ‘one main research article’ per NIHR grant should be made Gold OA with a CC BY licence.

Grant-funded researchers should budget Gold fees in grant applications, or use any underspend on existing grants. Otherwise, researchers should apply for additional funding from NIHR.

NIHR Researchers should note that there is no cost for publishing in one of the NIHR fully open access journals.

IS FUNDING AVAILABLE?

Yes.

The CLAHRC Oxford funding processes allowed costs for one open access publication to be included in the application up to the value of £1,500 per publication.

If a CLAHRC project requires funding for additional open access publications, please contact the CLAHRC Programme Manager via the CLAHRC generic email address (nihrclahrc@phc.ox.ac.uk), attaching a copy of the paper.

Funding for each additional publication will be reviewed by the Director and the researcher notified of funding within five days of receipt.

For more detail on the NIHR's Open Access Policy click here.